Unencumbered Access - STD106320000017

DOE-STD-1063-2000

Officer should monitor the number of Facility Representative

positions filled with qualified personnel to ensure that adequate

Facility Representative coverage is provided.

e. Field Element Managers should review staffing plans and

assignments of Facility Representatives at least annually to ensure

that coverage assignments and responsibilities are appropriate to

the hazards and level of activity involved.

4.2

Unencumbered Access. Field Element Managers shall ensure that

Facility Representatives have independent and direct access to

contractor personnel, facilities, and records, as necessary, to carry out

their assigned responsibilities. Unencumbered and immediate access

does not preclude a Facility Representative from following industrial

safety, emergency action, radiation protection, safeguards and

security, or operational requirements and controls of the facility.

Facility Representatives shall adhere to these requirements and

controls when discharging their duties.

a. Field Element Managers shall ensure that Facility Representatives have

immediate unannounced access to every assigned facility, consistent

with necessary security and safety controls. Facility Representatives

shall maintain the proper clearances, training, personal protective

equipment, and physical qualifications for such access.

b. Field Element Managers shall ensure that Contractor management

affords the Facility Representative the opportunity to attend meetings,

training classes, operator certification boards/examinations, etc., that

contribute to the execution of the duties and responsibilities of the

Facility Representative.

c. Access to some Contractor records may be limited as specified in the

contract between DOE and the Contractor. For example, the contract

may include, under Section H - Special Contract Requirements, an item

such as H.27 DEAR 970.5204-XX (AL92-8R(2) OWNERSHIP OF

RECORDS (NOV 1992) (DEVIATION)).

d. Due to safeguards and security requirements, Field Element Managers

may require that more than one properly trained and cleared individual

be present before access can be gained to some areas.