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Corresponding DOE Programs and Requirements cont'd
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Process Safety Management for Highly Hazardous Chemicals - index
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Questions cont'd


DOE-HDBK-1101-2004
Procedures must include operating limits and the steps required to correct or avoid deviation
from these limits. Operators must be able to recognize a deviation that affects safety, and know
what to do to maintain control. They must know the consequences of deviations, what actions to
take, and how to use the appropriate safety equipment.
Operating procedures must address safety and health considerations [Q63]. They must be
reviewed and updated regularly to ensure changes in procedures have been incorporated. In
addition, the procedures must be reviewed and updated whenever a change is made to the
process, the equipment, or the chemicals that are used.
DOE contractors must develop and implement safe work practices for controlling hazards during
operations such as lockout/tagout; confined space entry; opening process equipment or piping;
and entrance into a facility by maintenance personnel, subcontractors, laboratory workers, or
other support personnel. Safe work practices apply equally to DOE contractors and their
subcontractors.
Procedures must be communicated properly to the personnel who need to use them. The users of
the procedures must be represented during the development of procedures to ensure the
procedures reflect actual practice and are easily understood. After procedures are finalized, they
form the foundation of plant-specific training programs.
At least one control room copy of all operating procedures should be available at all times. In
addition, DOE contractors must provide the ability to generate new copies if the originals are
damaged or lost.
Questions
59.
Must all of the information required under this element be kept in written form?
Must it be kept in a single document? Can it be stored electronically?
There is no specific requirement regarding a storage location for operating procedures or
for the storage medium used. Procedures can be placed in separate documents, kept at
different locations, and stored on any medium as long as accessibility requirements are
met. Keeping hard copies of written operating procedures in the control room is a good
way of providing accessibility to procedures. Contractors who use computers to store this
information should consider in advance what they would do if the computers are
unavailable (e.g., during power or network failure).
60.
What documentation is required for annual certification of operating procedures?
Must individual procedures be signed-off, or can a facility manager certify an entire
operating manual?
The PSM Rule does not require DOE contractors to use any specific wording to
document the annual certification of operating procedures. Contractors should develop
their own certification language, which should confirm that the operating procedures are
current and accurate. Contractors may choose to certify individual procedures or sets of
procedures.
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