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Appendix 2: Site Contact Memorandum
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Guide to Good Practices for Operational Readiness Reviews - index
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Appendix 3: ORR Logistics cont'd


DOE-HDBK-3012-2003
APPENDIX 3: ORR LOGISTICS
The following list suggests items the Team Leader should consider. The Team Leader should personalize it
for each ORR. These items should be discussed and agreed upon during the pre-visit.
1.
The team will require workspace for approximately [#] people to review documents, conduct
interviews, prepare reports, and conduct meetings.
2.
Workspaces should be equipped with several IBM compatible PCs and laser printers. A current
version of Word (or other preferred software) should be installed on each system. One copy of a
familiar graphics program (PowerPoint) should be available on one of the team support staff's
computers. Access to site electronic document system should be arranged.
3.
Workspaces should have phones with contractor and DOE phone books.
4.
The team will require ready access to photocopy machines.
5.
The team will require ready access to a facsimile machine.
6.
A list of support personnel or a single contact to repair equipment, receive phone messages, and aid in
logistical problems should be available at the start of the review.
7.
Adequate visitor parking should be available for team members.
8.
The team may require ready access to an authorized derivative classifier and a classified document
repository.
9.
The team will require ready access to the following documents in a convenient, centralized location at
the site. If possible, direct access to electronic document systems is preferable. The Team Leader
may require the team members to review these documents to accomplish qualification for site
familiarity, thus they may be required during the pre-visit. The Team Leader should communicate
these desires to the site as soon as possible. Note: the following are examples of documents that the
Team Leader can request to have available during the ORR.
  DOE Orders and mandatory standards (DOE O 425.1)
  General facility schematics.
  List of Facility Representatives and Facility Managers.
  Hierarchy of documents: Top-level policy and site wide procedures down to operating
instructions.
  Current listing of titles, numbers, and revisions of manuals/procedures.
  Implementation plans submitted to Headquarters for DOE Orders.
  Any exemption, exception, deviations, variances, or waivers requested for Environment, Safety
and Health (ES&H).
  Orders.
  DOE and Contractor ES&H oversight plans/programs, and self-assessment program manuals.
  All DOE Field/Site Office and Contractor self-assessment reports for the past 12 months.
- Contractor and DOE organization charts with management/supervisor names.
- Functional description for ES&H organizations (NQA-1).
27


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