Deficiency Forms (Form 2s) are used to document the findings identified during the criteria evaluation
process. When issues are unclear, they still need to be identified so that others may consider them at a
later date. If you begin to have suspicions about something, report the concern and let the site follow it
up. Avoid delaying the drafting of a Form 2 until there is overwhelming evidence as this may excessively
delay the validation and correction processes. Additional guidance is provided in Appendix 4 of the ORR
Standard and Appendix 10 of this document.
The final ORR Report is required to contain sections concerning ISM System status, Lessons Learned,
and adequacy of contract requirements in addition to the summary of results. The Team Leader may task
individual team members with responsibility for collection of material from other team members and
development of these sections. Team members may also be tasked with development of the draft
presentation materials for the closeout meeting.
4.1.3 REVIEW COORDINATOR RESPONSIBILITIES
During the ORR, the Review Coordinator works closely with the Team Leader providing administrative
and logistical support. Specifically:
Hand out latest team member assignments and agendas/schedules and any guidance on writing
Forms and summaries (see Appendix 10).
Provide administrative and logistical support to team members.
Get to know the site, i.e., locations of library, copy center, fax machine, supplies.
Establish access and gain familiarity with site electronic document processes including intranet
access when appropriate.
Find out about site-specific security procedures, i.e., do team member notes need to be reviewed for
classification? If so, where?
Check all computers and printers to make sure they are working properly. Arrange for repairs or
replacement if necessary.
Load Form 1 and 2 files onto all computers or provide on disk if team members will be using lap top
Provide sample Functional Area Summaries to each functional area leader. This helps ensure the
inputs for the final report are consistent in content and format.
Attend team meetings and manage the Form 1 and Form 2 tracking system(s). A suggested
procedure to manage the Forms is as follows:
- Get a hard copy with diskette from each inspector or subgroup team leader. To maintain
configuration control of the report, the Review Coordinator and technical editor make all
electronic changes after the diskette has been provided to the Review Coordinator.
- Log in the Form(s).
- Give a copy to the Team Leader as soon as possible and place a copy in the logbook.
- After the Team Leader reviews and comments on the Form and it has been edited by the
technical editor, return the Form to the inspector for revision or signature. Revisions and
editing are then accomplished between the inspector and the technical editor with the Team
Leader reviewing only the final edited and signed version submitted by the inspector.
4.2 MANAGING THE OUTCOME OF THE ORR OR READINESS ASSESSMENT
The task of the ORR team is to confirm that readiness to commence operations has been achieved. A
critical task of the Team Leader is to assist and facilitate the team in making the correct determination.
Every ORR team will identify findings, some of which will be judged as requiring resolution prior to start
of operations. A critical question for the team is whether the number or the significance of the findings
leads to a conclusion that the ORR Team should not recommend that operations be commenced when the