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Configuration Management - index
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Controlling the Preliminary Documented Safety Analysis


DOE-STD-1073-2003
Configuration Management
facility, the volume of documents, available resources, existing programs, and the
retrieval requirements of the users of these documents. The document database selected
needs to provide the capability to support identification of relevant documents.
The document database should have the capability to sort and identify documents based
on:
their relationship to particular systems and components (such as a particular
pump),
types of systems and components (such as motor-operated valves),
technical topics (such as fire protection), and
other relational data (such as the specific vendor) necessary for the adequate
identification of documents.
Furthermore, when the document or document sets are provided, the system should also
provide related information, such as the identification of pending changes. Consideration
should be given to assigning key words or using fully searchable text files for the most
important documents.
In selecting the appropriate document information system, the contractor should ensure
that the system is available and documents can be retrieved as needed to support
document owners and users. If the documents are necessary for the day-to-day operation
of the facility, they should be available on a real-time or short-turnaround basis [e.g.,
controlled copies of procedures and piping and instrument drawings (P&IDs) should be
located or accessible in a central area such as a control room]. Conversely, if the
documents are not routinely needed, a retrieval time of 24 hours or more may be
acceptable. This is typical, for example, of design basis information used by the design
engineering organization for physical change preparation. In order to establish
appropriate retrieval times the contractor may need to formally solicit and consider input
from the document owners and the users.
6.5
Controlling Interfaces
The contractor should clearly define the interfaces among facility, maintenance, and non-
facility organizations to ensure configuration-related information is completely and
accurately communicated. For example, a change to a vendor manual may result in
changes to maintenance procedures, training materials, equipment lists, repair parts, and
design basis documents such as specifications and drawings. In addition, information
may flow in both directions across organizational interfaces. For example, information
related to a design change may be needed by operations, maintenance, and/or training to
update procedures to conform to the facility requirements. Conversely a procedure
change initiated by maintenance personnel that affects an operating parameter may
necessitate validation by design engineering personnel to verify expected operating
conditions fall within the requirements. The configuration management process should
establish controls to ensure:
6-8


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