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Recordkeeping Standards - doe-std-1098-99_reaffirmed_2004_120154


DOE-STD-1098-99
Radiological Control
Radiological Control Records
June 2004
PART 1 General Provisions
711 Purpose
This chapter prescribes practices for preparing and retaining radiological control records. The work force and
management are required to use records to document radiological safety afforded to individuals on-site. Records of
radiological control programs may be required to support worker health studies and future disputes or claims. Therefore,
these records should be high quality, readily retrievable, and managed for the prescribed retention period. Consideration
should be given to cross-referencing related records to aid retrievability. Records should be handled such that personal
privacy is protected.
712 Records Management Program
1.
A radiological records management program should be established. This program should ensure that auditable
records and reports are controlled through the stages of creation, distribution, use, arrangement, storage, retrieval,
media conversion (if applicable), and disposition. The records management program shall be sufficient to ensure
that records are maintained as necessary to document compliance with 10 CFR 835 [see 835.701(a)] and should
include records of the following:
a.
Radiological Control Policy Statements
b.
Radiological Control Procedures
c.
Individual Radiological Doses
d.
Internal and External Dosimetry Policies and Procedures (including Bases Documents)
e.
Personnel Training (course records and individual records)
f.
ALARA Program Implementation
g.
Radiological Instrumentation Test, Maintenance, and Calibration
h.
Radiological Surveys
i.
Area Monitoring Dosimetry Results
j.
Radiological Work Permits
k.
Radiological Performance Indicators and Assessments
l.
Radiological Safety Analysis and Evaluation Reports
m.
Quality assurance measures
n.
Radiological Incident and Occurrence Reports (and Critique Reports, if applicable)
o.
Sealed radioactive source accountability and control
p.
Release of material to controlled areas
q.
Reports of loss of radioactive material.
2.
Where radiological services (for example, dosimetry and laboratory analyses) are purchased, there should be a clear
agreement regarding records responsibility during performance of the service. Records of results should reside in
the custody of the originating contract organization.
3.
Detailed information concerning an individual's exposure shall be made available to that individual, upon request,
consistent with the Privacy Act of 1974, which contains requirements to protect the privacy of individual records
[see 835.702(f) and 801(d)].
7-3


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