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Part 6 Instrumentation and Calibration Records - doe-std-1098-99_reaffirmed_2004_120163
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Radiological Control - index
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Retention - doe-std-1098-99_reaffirmed_2004_120165


DOE-STD-1098-99
Radiological Control
Radiological Control Records
June 2004
PART 7 Records Management
771 Media
A combination of media may be used for a comprehensive records system. All records should be stored in a manner that
ensures their integrity, retrievability, and security and, unless otherwise specified, shall be retained until final disposition
is authorized by DOE [see 835.701(b)].
772 Microfilm
Records may be microfilmed provided the resulting film copy is capable of producing a clear, legible copy after storage
for the specified period. The following controls should be administered:
1.
Verification that the resultant copy is legible
2.
Confirmation that printed sides are copied
3.
Periodic quality audits of the final filmed copy.
773 Computerization of Records
1.
Records may be transferred to magnetic storage media provided certain precautions are taken to ensure that the
information is maintained in a retrievable configuration.
2.
Controls for the use and handling of magnetic storage media should include the following:
a.
A master index of documents on the magnetic storage medium
b.
A program to ensure back-up and retrievability of information
c.
Quality control during data entry and analysis
d.
An index identifying software applications used in conjunction with the data
e.
Software validation and verification
f.
Periodic quality audits of software
g.
Prevention of unauthorized manipulation of data
h.
Assurance that previously stored information is retrievable and useable after system modifications.
3.
Optical disks may be used to archive records if the optical disks satisfy the following:
a.
A reliable system to prevent overwriting or erasure of records
b.
Software and user controls consistent with Article 773.2
c.
Manufacturer recommendations relating to software control, disk life expectancy, environmental storage
conditions, and maintenance incorporated into policies and procedures
d.
Quality controls on the copying and imaging processes consistent with Article 772.
7-14


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