Review Coordinator Responsibilities

DOE-HDBK-3012-96

Prior to release by the TL, the plan should be forwarded to the Office of

Environment, Safety and Health (EH) and the Defense Nuclear Facility Safety

Board (DNFSB), if applicable, for review and comment, as discussed in section

5.3.2 of the ORR Standard. It is important to remember that although neither EH

nor DNFSB approval of the Implementation Plan is required, it is appropriate to

allow adequate time for their review and comments. The TL should make a good

faith effort to resolve all comments.

Establish ORR Length: In developing the ORR schedule, several factors need to be

considered, among them the complexity of the facility/process being reviewed, the

number of team members available, and the number of interviews and evolutions to

be conducted. Experience has shown that even limited scope ORRs need a

minimum of a week for field work. Several days are then needed to analyze the

data, conduct follow-up, and develop coherent and informative conclusions, as well

as to complete the extensive administrative requirements prior to leaving the site.

Two weeks as a general guideline has been a challenging but achievable goal.

Review Coordinator Responsibilities

After ORR dates are confirmed, reserve a block of rooms and send rooming list to

the hotel with names and check-in/check-out dates, if required. Make the

reservation under the DOE ORR team. Make arrangements for a meeting room at

the hotel for the initial team meeting, if necessary.

Prepare security clearance forms for all team members. Complete form DOE F

5631.20 (formerly 277) Request for Visit or Access Approval for team. 277's are

not completed for uncleared team members.

Provide the site point-of-contact with a list of names and social security numbers in

order for them to track clearance status. Ensure the site security office has received

a copy of this list either from site point-of-contact or by directly faxing them a copy.

Assist in preparing data packets for team members (see Appendix 6). The following

information is provided by the RC:

a. the hotel meeting room number, if applicable;

b. where and when to get badges;

c. badge office hours;

d. special arrangements for any uncleared team members or personal computers;