Team Member Preparation for both Previsit and ORR

DOE-HDBK-3012-96

Make security clearance arrangements for the ORR previsit. Complete DOE F

5631.20 (277's), Request for Visit or Access Approval forms for previsit team.

Discuss access requirements with the site point-of-contact before the previsit to

determine which Sigmas are needed. Discuss security procedures for any uncleared

team members.

Make sure the team has maps of the site and how to get to the site and hotel from

the airport. Maps should be requested from the site.

Make contact with site coordinator to introduce and discuss logistical questions.

Discuss sigma/security requirements for cleared and uncleared team members and if

there are any special procedures to bring in equipment, such as laptop computers, or

supplies such as computer disks.

Verify that all team members' clearance information and all necessary forms for

access to the site have been forwarded to the site. Verify that this has occurred at

least one week prior to the previsit.

Complete the necessary forms for access to the site for all team members and

forward the data to the site.

Verify that all reference material needed by the team from HQ has been provided

to team members four to five days before the team's arrival for the previsit and

ORR.

Team Member Preparation for both Previsit and ORR

Each team member should receive and review their data packet. The data packet

provides team members with information on the site, their assignments, including

deliverables, and responsibilities of the team member.

Each team member is to contact the Hotel to confirm their reservation and

guarantee it with a credit card.

Each contractor is responsible for providing clearance information to the RC.

Provide the following clearance information:

1. team members' name

2. social security number

3. date of birth

4. organization/company name

5. the type of clearance held.