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DOE-HDBK-1002-96
11. PROGRAM RECORDS
Auditable records of each individual's participation and performance or exception(s) granted
from the training program(s) should be maintained. Individual training records should include
the following (as appropriate):
Verified education, experience, employment history, and most recent health evaluation
summary
Training programs completed and qualification(s) achieved
Latest completed checklists, graded written examinations (with answers corrected as
necessary or examination keys) and operational evaluations used for qualification (this
requires controlled access to training records to maintain examination security)
Lists of questions asked and the examiner's overall evaluation of responses on oral
examinations
Correspondence relating to exceptions granted to training requirements (including
justification and approval)
Records of qualification for one-time-only special tests or operations
Attendance records for required training courses or sessions.
A historical record that documents initial qualification on each position should be maintained
as part of individual training records. For example, if an operator initially qualified in 1986, the
record should have the date and name of the qualification entered into it. If more than one
qualification is achieved and maintained, the individual training record should contain
documentation to that effect.
For presently held qualification(s), the completed examinations, checklists, operational
evaluations, etc., should be maintained in the record. (Some facilities may prefer to maintain
a separate file of completed examinations with answer keys for each individual.) When an
individual holds qualification for multiple positions, records that support current qualifications
for each position should be maintained. Duty area or task qualification should be documented
using a similar method (for facilities that use duty area or task qualification instead of position
qualification). Functional supervisors should have access to qualification records, as
necessary, to support the assignment of work to qualified personnel.
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