Schedule equipment

Facilitator which materials will be most appropriate for hanging the pages

on the wall (non-marking putty, tape, post-it pads, push pins, staples, etc.).

(Refer to the supply list provided later in this segment.) Note: Due to the

uneven surface, the folding, accordion-style partition walls will not work for

this seminar.

To facilitate interactions during the TTJA seminar, the members should be

comfortably seated so they can easily see and hear each other, as well as

Make sure tables can

read items placed on the wall. The best arrangement is to seat team

be arranged as

members in a semicircular arrangement. The members should actually face

needed

the wall where their ideas will be posted. The tables create work space for

the team members. Observers will also need table space and should be

seated in the semicircle with the participants during the training portion of

the seminar. A small table for supplies should be located at one end of the

wall.

The room will need to be equipped with a VHS VCR with a monitor or TV,

Schedule equipment

an overhead projector with screen, two flipchart stands with 4 pads of

flipchart paper, and one small calculator. The Facilitator will need a

portable computer and access to a printer. Make sure you coordinate

computer needs with the Facilitator.

The Facilitator must be allowed to apply accelerated learning techniques

Arrange for

during this seminar. People need to be relaxed, alert, and energized to

refreshments, if

possible

make the seminar a success. To help with this, arrange for healthful

refreshments such as juice, ice water, coffee/tea, fruit, vegetables, crackers,

etc. The Facilitator may bring a music system with appropriate music (if

this is allowed in the facility).

There are pros and cons to conducting the TTJA seminar at the facility

vs. away from the facility. Holding the seminar on-site is convenient if team

members need to refer to procedures, reports, etc., to help them identify the

tasks involved in the job. Holding the seminar off-site will

help reduce work-related distractions and, if people from outside the facility

will be attending, it will reduce the amount of paperwork needed for

security clearances. The guiding principle is to select a room that meets the

criteria listed above, is conducive to interaction, and is free

Check the lighting

from distraction. The room should be located in a quiet area and should

be well-lighted (no dark shadows on the work tables or on the walls) and

well-ventilated. Check the climate control system prior to the seminar.

Table-Top Job Analysis

Rev 1: November 3, 1994

Coordinator Guide

5480.20 Seminar Series