department should always be present to ensure consistent application of the training and
DOE Order 5480.20A, Personnel Selection, Qualification, and Training Requirements for
DOE Nuclear Facilities, assigns the DOE field organizations responsibility to observe,
review, or actively participate as co-evaluators on oral boards for certain positions. The
DOE field organizations should determine the extent of their involvement with facility oral
boards, and the qualifications necessary to participate in the examination process. The
DOE field organization representative should grade only in areas of expertise. DOE
representatives participating as co-evaluators should follow the same guidelines as other
board members with respect to preparation, participation, and grading.
The number of persons present during an oral board should be limited to ensure board
integrity and to minimize distractions to the trainee. Other trainees should not be allowed
to be present during an oral board. Other examiners may be present either to witness the
oral board as part of their training or to audit the performance of the examiner(s)
administering the oral board. Others may be allowed to observe the oral board if (a) the
board chair approves their presence, and (b) the trainee does not object to the observers'
The conduct of observers should be described in the facility procedure on oral
examinations. Observers should neither enter into the questioning, nor interrupt the
proceedings. Any comments they wish to make or questions they have concerning the
conduct of the board should be held until the examination is completed and the trainee is
out of the room or area.
Oral Board Facilities
Facilities should have a room that can be used to conduct oral boards. The room should be
designed in such a way that it provides an atmosphere that is conducive to conducting an
oral board effectively and without interruptions from outside sources. Below is a list of
items to consider when establishing an oral board room:
Black/green board and chalk, or a white board and markers is available for
use by the trainee.