Documentation Requirements

DOE-HDBK-1101-96

be required to describe process chemistry conditions that can lead to overpressures or runaway

reactions. DOE information requirements regarding hazard identification are included in DOE O

151.1, COMPREHENSIVE EMERGENCY MANAGEMENT SYSTEM, DOE O 420.1 FACILITY

SAFETY, DOE O 430.1, LIFE-CYCLE ASSET MANAGEMENT, and DOE O 440.1, WORKER

PROTECTION MANAGEMENT FOR DOE FEDERAL AND CONTRACTOR EMPLOYEES.

Some DOE facilities, especially nuclear facilities, have design information for systems, structures,

and components to support Safety Analysis Reports (SARs) and ongoing engineering improvements

to systems. Systems for maintaining as-built drawings of processes, together with their original

design basis and history of modifications, may be available for these facilities. However,

documentation of the design basis for older DOE facilities and nonnuclear facilities is often weak.

New DOE facilities are required under DOE O 430.1 to meet certain facility safety requirements.

SARs for existing facilities require that the facility design be evaluated for conformance with these

requirements. Statements in the design information and/or the SAR regarding compliance with these

safety design requirements provide documentation that facilities and equipment are designed in

accordance with recognized and generally accepted good engineering practices. DOE information

requirements associated with the technology and equipment of a nuclear process are found in DOE

5480.22, and 5480.23 (e.g., equipment which is included in the bases for interim operation in DOE

5480.23).

Documentation Requirements

The PSI element is a documentation requirement. It specifies the minimum written PSI package

needed to support a PSM program. It should be updated as part of the MOC element of the PSM

Rule because the safety of processes depends on workers having access to accurate process safety

information. PSI used to support the development of facility safety documentation or PrHAs should

be referenced. PSI need not be located in one document or in one place [Q42]. Electronic storage

media may be used so long as a backup version is available at all times [Q44]. PSI should be part of

the facility configuration information and should be maintained for the life of a process through a

configuration management system [Q45].

Because considerable effort may be needed to develop required information, the PSI element of the

PSM Rule may be phased in, as needed, over a 5 year period. Required PSI had to be complete for

25% of a site's covered processes by May 26, 1994. The PSI for an additional 25% of the processes

were then be completed per year, with PSI for all covered processes completed by May 26, 1997.

Complete PSI packages are essential for conducting PrHAs. PrHAs must be completed for all

processes covered by the PSM Rule on the same schedule as PSI. Initial PSI is required to establish

risk-based priorities for completion of PrHAs.

Minimum Implementation Criteria

Adequate information must be available to support preparation of PrHAs, operating procedures,

training materials, and emergency plans. The PrHA team can generate information on process

technology when complete information does not exist. In addition, documentation must be available