Assigning the Convened Group

DOE-HDBK-1148-2002

7.2.2

Assigning the Convened Group

The Agreement Parties will establish the Convened Group to provide leadership and to serve as

the focal point for decision making authority for the Process. To properly support the Process

Leader, the Convened Group members should be knowledgeable and effective personnel who

can provide advice and guidance on a timely basis. The Convened Group is fully responsible

and accountable for the entire Process and the resulting set of WSS, and its members should

understand and accept this role. In general, members of the Convened Group should be

selected from the managers responsible for allocating resources and managing the affected

work. The personnel selected must be capable and designated to make commitments on behalf

of the management of their parent organizations. Members to be assigned to the Convened

Group should be individuals who fully support and will become fully engaged in the N&S

Process. Should it be necessary to provide an alternate for these personnel during the

Process, this substitution should only be considered if the replacement is adequately trained,

experienced, and empowered. All Convened Group members should have sufficient knowledge

and the appropriate authority if they are to make a significant contribution.

Typical members of the Convened Group include representatives from the Agreement Parties,

Resource Authorities, and other appropriate Federal organizations. In support of the

requirement that the proposed WSS set be feasible, a range of key function managers in the

affected contractor organizations should be included in the Convened Group. The Convened

Group may be chaired by the Process Leader who is the catalyst for ensuring that the Process

is formally developed and approved.

7.2.3

Identifying the Resource Authorities

Resource Authorities are organizations or individuals who control the equipment, facilities,

personnel, and budget necessary to accomplish work. Line managers, including program and

project managers, are typical Resource Authorities. Some organizations may have multiple

resource managers and some of these may be independent of programs and projects. Without

the proper recognition and active participation of the Resource Authorities, the Process will fail.

This does not mean, however, that each Resource Authority must be a member of the

Convened Group.