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Implementing the Set of Work Smart Standards cont'd - hdbk114820020081


DOE-HDBK-1148-2002
hazards, and control infrastructure in a way that integrates implementability and technical
sufficiency to provide for adequate protection. Records of these considerations are made to aid
those charged with implementation.
In Process Element 4: Identifying the Necessary and Sufficient Set of Standards, relevant
knowledge of the work and the available mechanisms of performance are brought to bear to
achieve an adequate and feasible WSS set. The requirement that the Identification Team
confirm and document implementing assumptions serves to address issues of feasibility in
going from the pre-WSS situation of the organization to a post-Process state of WSS
conformance. Properly developed WSS sets will document assumptions about the specific
"system for managing the work" into which the care and implementation of the new standards
set will be entrusted.
During Process Element 5: Confirming the Necessary and Sufficient Set of Standards, the
Confirmation Team examines how well the Convened Group and the Identification Team in
working to closure on the proposed WSS set have anticipated and addressed the conditions in
the implementing organization. This is done to provide the Approval Parties assurance that the
existing "system for managing the work" can "get there" (to WSS conformance) "from here" (the
prevailing condition of the organization).
The Process Leader, in presenting the documentation of the WSS set to the Approval Parties,
should indicate what prior steps have been taken toward adequate implementation. Additional
implementability actions recommended in the Process documentation should be brought to the
attention of the Approval Parties. While the bulk of any needed actions will normally fall to the
Responsible Organization, in many situations some supporting actions may be necessary by the
other Agreement Parties. These actions should be coordinated by means of the normal
processes for contract change control at the level of ISMS approval for the defined scope of
work (e.g. DOE to prime contractor, or prime contractor to major subcontractor).
In addition to the verification that the WSS set has been faithfully applied in the sense of a
specification, there is often a cultural component involved with implementation. The successful
application of the Process as a decision-making discipline has often worked a notable
transformation of attitudes between the Responsible Organization participants and their DOE
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