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Evaluation - hdbk12030039
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Guide to Good Practices for Training of Technical Staff and Managers
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Program Records cont'd


DOE-HDBK-1203-97
8. PROGRAM RECORDS
Auditable records of each individual's participation and performance in, or exception(s)
granted from, the training program(s) should be maintained. Individual training records
should include the following (as appropriate):
Education, experience, employment history, and most recent health
evaluation summary
Training programs completed and qualification(s) achieved
Lists of questions asked and the examiners' overall evaluation of responses
on oral examinations
Correspondence relating to exceptions granted to training requirements
(including justification and approval)
Records of qualification for one-time-only special tests or operations
Attendance records for required training courses or sessions
Latest completed checklists, graded written examinations (with answers
corrected as necessary or examination keys) used for qualification. Some
facilities may prefer to maintain a separate file of completed examinations
with answer keys for each individual, since inclusion of the examinations with
the answer key requires controlled access to training records to maintain
examination security.
A historical record that documents initial qualifications on each position qualified should be
maintained as part of individual training records. For example, if an individual initially
qualified in 1986, the record should have the date and name of the qualification entered into
it. If more than one qualification is achieved and maintained, the individual training record
should contain documentation to that effect.
For presently held qualification(s), the completed examinations, checklists, etc., should be
maintained on record. When an individual holds qualification on multiple positions, records
that support current qualifications for each position should be maintained. Duty area or task
qualification should be documented using a similar method (for facilities/positions that use
duty area or task qualification instead of position qualification).
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