DOE ISMS Implementation

DOE-HDBK-3027-99

DOE ISMS IMPLEMENTATION

NOTE: The Team Leader should negotiate with the Approval Authority to include a review of

the effectiveness of DOE in their role in ISMS.

OBJECTIVE

DOE.1 DOE procedures and mechanisms should ensure that work is formally and appropriately

authorized, and performed safely. DOE line managers should be involved in the review of safety

issues and concerns and should have an active role in authorizing and approving work and

operations. (CE II-7)

CRITERIA:

1. DOE procedures and/or mechanisms are in place that establish a process for confirming

readiness and authorizing operations. (FRAM 9.5.1 and 9.5.2)

2. DOE procedures and/or mechanisms ensure that the safety management system is properly

implemented and line management oversight of the contractor' worker, public, environment,

and facility protection programs is performed. (FRAM 9.5.2)

3. DOE procedures and/or mechanisms require day-to-day operational oversight of

contractor activities through Facility Representatives. (FRAM 9.5.2)

4. DOE procedures and/or mechanisms ensure the implementation of quality assurance

programs and ensure that contractors implement quality assurance programs. (FRAM 9.5.3)

APPROACH:

Record Review: Review the FRAM/FRA and DOE implementing guidance to determine that

the process for the authorization and oversight of work is adequate. Verify that those DOE

personnel assigned to perform these functions have clear roles and responsibilities. Determine

if the oversight policy is balanced with risk and priority of mission. Review the quality

assurance program established by DOE and the interactions of that program with the

contractors quality assurance program. Verify DOE programs hold line management

responsible for safety and contain clear roles and responsibilities.

Interviews: Discuss work authorization and performance activities with DOE and contractor

personnel to determine if there are adequate mechanisms to ensure that work is properly

authorized at all levels. Determine if worker safety is perceived as an integral part of the

work authorization process and that workers are involved in issue resolution if appropriate.

Discuss the oversight programs with DOE and contractor personnel. Discuss the Facility

Representative (FR) programs with facility representatives and contractor personnel to

determine if the FR program is effective. Discuss oversight programs with DOE staff who

perform ES&H management and supervision assignments. During interviews, verify

understanding of line management responsibility for safety and understanding of clear roles

and responsibilities.

Observations: Observe selected facility representative and DOE staff oversight activities

A-3-4