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Equipment Deficiency Identification and Documentation
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Guide to Good Practices for Control of Equipment and System Status
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Temporary Modification Control


DOE-STD-1039-93
Second, the deficiency should be communicated to other affected personnel. One method
is through the use of a deficiency tag. A deficiency tag may be attached to the affected
component by operating personnel or others to indicate that a component deficiency has
been recognized, documented, and reported in accordance with facility procedures. When
the deficiency has been corrected, maintenance personnel should remove the tag. Other
methods for communicating deficiencies to affected personnel include caution tags,
narrative logs, turnover checklists, round sheets, annotated status boards, etc. Facility
policies should specify the method(s) to be used to inform personnel of deficiencies in the
equipment they operate and monitor.
4.7 Work Authorization and Documentation
All activities that change the status of systems or equipment important to safety, that affect
operations, or that change control indications or alarms, should be authorized by the
operations supervisor. These activities may include maintenance, testing, fuel movement,
radiography, and others. The authorization should be documented in the work control
package.
Organizations and individuals performing work should provide status reports on the work
in progress to the operations supervisor. The facility should have a system in place to
ensure that status information is provided to the operations supervisor when work is
performed by outside personnel (e.g., vendors). The operations supervisor should make
these status reports available to all applicable personnel. This permits coordination of
interrelated activities among work groups.
4.8 Equipment Post-Maintenance Testing and Return to Service
Before returning equipment to service following maintenance, the equipment should be
tested to demonstrate that it is capable of performing its intended function. Two purposes
are served by this: the testing should verify that the maintenance was performed correctly
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