If an administrative mechanism (e.g., label, tagout, procedure change) should be used, the
operator aid should not be approved.
The next step is to verify that the operator aid is correct. Part of this verification should
ensure that the operator aid does not contradict or alter procedures. The documents and
technical authorities referenced for the submitted operator aid should be consulted to verify
correctness. Using an operator aid approval sheet should enhance this process since all of
the information is listed in one convenient location.
If the approver verifies that the operator aid is necessary and correct, the approver should
sign and date the operator aid to signify that it is approved. Once approved, the operator
aid should be documented and routed for posting. If the operator aid is not approved, it
should be returned to the developer with an explanation concerning its disapproval and
requirements for resubmittal and final approval.
All approved operator aids should be documented. At a minimum, a listing of all approved
operator aids should be maintained, along with a reference copy of each operator aid. The
reference copies should be used to replace operator aids found to be damaged or missing.
If an operator aid approval sheet is used, it should be kept with the copy of the operator aid.
All operator aid documentation should be kept in a specified location (e.g., control area,
operation supervisor's office, project manager's office, other appropriate location).
The listing of all approved operator aids, also called an index, serves as a record for
all operator aids posted in the facility. This index should contain the operator aid's
control number, title, reference documents, posted location, approval signature and
date, and removal signature and date. If an operator aid approval sheet, which
contains this information, is used, the index would not need to duplicate all of the
information. Appendix C contains a sample operator aid index sheet for both cases.
To assist in tracking operator aids, each operator aid should be assigned a unique
control number. One method of assigning control numbers is to use a sequential serial
number. As an example, operator aid control number 92-02 would indicate the second
operator aid issued for the year 1992.
A system, such as a binder, should be used to maintain the operator aid information.
This binder may include a copy of the operator aid development procedure or