guidelines, the operator aid index, and a reference copy of all operator aids. If an
operator aid approval sheet is used, it should be filed in the binder with its associated
Approved operator aids should be placed (posted) in proximity to the area of expected
use. They should not obscure instruments (e.g., meters, gauges, indicating lights) or
interfere with controls.
An operator aid should be firmly attached at the specified location. The attachment
method should be compatible with the environment. A form of attachment should be
used such that when the operator aid is no longer needed, it can be readily removed.
The posted operator aid should be protected from the environment. If an operator aid
is located in an area where it might become wet, oil-stained, or otherwise unusable, it
should be laminated, placed in a clear plastic pouch, or made of material that will
withstand the environment. Using a paper copy of the operator aid placed in a clear
plastic pouch is a suitable, inexpensive method.
Use of Operator Aids
Operator aids should be viewed as a convenience to the individual using them, not a
requirement. Although copies of procedures or portions of procedures can be used as
operator aids, the requirement is to follow the procedure. The operator aid makes it
easier for the operator to follow the procedure, because the procedure is conveniently
posted. The decision to use the posted procedure or the procedure in the manual
should be left to the operator.
All personnel should be trained on the need for controlling posted information. This
training should cover why it is important to use only approved operator aids, how to
tell if an operator aid is approved, what to do if it is not approved, and how to verify
that an operator aid is current.
When an operator aid is used, the user should verify that it is approved. If the posted
information is not approved, the person should not use it and should notify the
supervisor. A decision should be made whether to submit the operator aid for