approval or remove it. If the operator aid is unusable because of wear or dirt, the
operator should obtain a new copy of the operator aid. When the need for an operator
aid no longer exists, an operator or the developer/organization originating the operator
aid should notify the appropriate supervisor and ensure that the operator aid is
disposed of in accordance with facility policies and procedures.
Review of Operator Aids
Posted operator aids should be reviewed periodically to ensure that they are still
correct, necessary, and don't supersede or conflict with controlled procedures or
information. A person or persons should be assigned the responsibility for auditing the
operator aid index to ensure that only currently posted aids are recorded on the index.
This person should verify that each operator aid listed in the operator aid index is still
posted and necessary. This determination should be made through discussion with the
affected operators. If it is still necessary, the auditor should verify the location is the
same as that recorded on the operator aid index sheet or the operator aid approval
sheet and that each operator aid is legible and in good condition. No unapproved pen-
and-ink changes should exist. The auditor should also verify that the information
contained in the operator aid is current and applicable. If the operator aid is still
needed but is missing, a new copy should be posted. If the operator aid is no longer
needed, the reference copy should be removed from the operator aid binder and the
operator aid should be deleted from the index (i.e., the removal signature and date
block of the index should be completed).
Since operator aids may be copies of graphs, curves, or procedures, the information
is subject to change as the reference documents are revised. Therefore, the reference
documents should be periodically checked for the latest revision numbers. If a revision
to an operator aid's reference document has changed information on the operator aid,
the operator aid should be updated. One way to ensure that revisions are incorporated
into operator aids is to notify the appropriate document control personnel of those
operator aids that are derived from controlled (parent) documents. This would
effectively place the appropriate person(s) on the document control system distribution
list for the specified parent documents. When a revision is made to one of these
controlled documents, document control would notify the appropriate control area of
the affected operator aid(s). The appropriate review person would then determine if
operator aid changes were necessary.