situations, the documentation can help persons on the scene of an occurrence
determine what type of assistance they may expect and when it should arrive.
All notifications made in accordance with DOE Order 232.1A require formal
documentation in a notification report. Facility procedures should establish a
format, such as the notification report format, for documenting notifications at
all levels. Facilities should consider the use of fill-in-the-blank forms to
document notifications for different types of situations. These forms can serve
as a checklist for personnel on the scene of an occurrence, helping ensure that
all notifications are made as required.
Facilities should ensure that adequate communication equipment is accessible
to meet notification requirements. They should evaluate their potential for
public endangerment or harm to the environment, and determine what alternate
methods of notification are needed in the event of primary communications
equipment failure. High-risk facilities commonly use dedicated phone lines or
data links as the primary method for emergency notifications, backed up by
ordinary phone lines, radio networks, and other methods. Low-risk facilities
may be adequately served by ordinary phone lines, supplemented by paging
devices if notifications may be required for off-shift or roving personnel.
Emergency communication systems for informing on-site personnel of hazards
or conditions requiring their immediate attention are addressed in DOE Order
5480.19, Chapter IV, "Communications," and in DOE-STD-1031-92, Guide to
Good Practices for Communications.
4.2 Investigation of Abnormal Events
Facilities should establish specific guidelines for investigations of abnormal events. The
guidelines should help personnel determine when investigation is required, who is
responsible for the investigation, how the investigation is to be conducted, and what
documentation is required. The guidelines should emphasize that the purpose of
investigations is to improve operations.