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Page Title: Relationship of the Facility Representative with other DOE Managers
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DOE-STD-1063-97
from the Facility Representative program, carefully considered reporting
requirements should be established for each Facility Representative position,
including a Facility Representative's log. Guidance should be provided on the
content of periodic or special reports. Care should be taken to ensure that reporting
does not become an onerous task that unduly limits the management activities of the
Facility Representative. In order to facilitate a direct communications link with senior
contractor management, the Facility Representative and DOE management should
meet with senior contractor management on a periodic basis to report the results of
Facility Representative assessments. The purpose of the meeting should be to
discuss trends and systemic issues.
Representatives' relationship with DOE managers within the field element shall be
clear and defined in writing. Each facility's operation should be clearly assigned to a
Facility Representative, a Program/Line Manager, and a Secretarial Officer. The
Facility Representative should have access to the Program/Line manager to provide
information related to the assigned facilities. It is highly desirable that each Facility
Representative only be assigned facilities under a single Program/Line Manager and
Secretarial Officer. This may not be practical at multi-program facilities, or when
more than one facility is involved.
between the Facility Representative and the facility operator shall be clearly defined
and understood by both parties. Facility Representatives occupy a unique position in
the transmission of information between DOE and its contractors. Facility
Representatives should be able to communicate effectively with all levels of the
contractor organization. They should be familiar with the contractor chain of
command for facility operations. However, the Facility Representatives should not
become subverted to the contractor's interests nor simply verify compliance with
DOE requirements. Facility Representatives should represent DOE to the contractor
and ensure the contractor carries out DOE operational safety policies. In defining
the relationship between a Facility Representative and contractor, the following
points are emphasized:
a.
The Facility Representative functions as a part of DOE line management, and
therefore should exercise authority consistent with specific program and
management guidance established by the field element.
b.
The contractor is responsible for the safety and efficient operation of the
facility. The contractor is accountable to DOE to perform its operations in a
manner that ensures the safety and health of personnel and protection of the
environment. No Facility Representative activity or inactivity can diminish the
contractor's responsibility.
c.
The Facility Representative is responsible for determining that the contractor
is operating the facility in a safe manner. Facility Representatives fulfill this
responsibility by assessing the contractor's performance and discussing
identified deficiencies and corrective action with contractor management.
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