Interdepartmental communications should provide personnel with necessary
information from other departments needed to perform their specific functions.
Appropriate planning and scheduling activities and interdepartmental meetings
should be conducted to effectively coordinate maintenance division activities.
2.3.6 A dministrative Controls
Maintenance division administrative controls should ensure effective planning
and control of maintenance activities. The administrative controls that affect
safe and reliable plant operation are of particular importance. However, any
administrative controls that would improve personnel performance or more
clearly define responsibilities should be considered. Administrative controls for
specific areas are discussed in more detail in the appropriate sections of these
Maintenance division administrative controls should be written in a consistent
format to assist in their effective development and implementation. The
required format for the different types of administrative controls (e.g., policies,
procedures, and checklists) should be clearly defined. Administrative controls
should be written in a manner that is easily understood and that adequately
addresses the subject matter. Lower-tier administrative procedures should be
consistent with those at the plant level to ensure continuity among various plant
departments and activities.
The content of maintenance division administrative controls should provide
the expected users with easily understandable information. The use of a writers
guide or similar document has proven to be helpful in achieving effective
results. Standard names for plant work groups, positions, locations, sy stems,
and equipment should be established and used.