Document Control

DOE-STD-1051-93

5. D OCU MEN T CON TROL

5.1 Introduction

The maintenance document control program should ensure technically correct and

readily accessible information is provided to support maintenance activities. This section

covers the important aspects of a document control program.

5.2 D iscussion

Technically accurate and approved information written in a clear and concise format is

needed to support safe and reliable maintenance operations. A document control sy stem

should be established to ensure that only authorized technical information is available for

the performance of maintenance activities. Information controlled should include

maintenance procedures, maintenance records and documentation, drawings, vendor

technical manuals, and maintenance correspondence.

A formal process should be in place for the preparation, review, and approval of

maintenance procedures and procedure revisions. Additionally, procedures should be

periodically reviewed to ensure continued accuracy and usability.

The document control sy stem should also ensure maintenance documentation,

including incoming and outgoing mail, maintenance records and reports, is properly stored

and easily retrievable.

Drawings should be controlled to ensure they reflect the current configuration of plant

structures, sy stems, and equipment. Similarly, vendor manuals used for maintenance

activities should be controlled to ensure they are applicable to installed equipment and

contain complete and up-to-date technical information.