7. TRAINING RECORDS
Auditable records of each individual's participation and performance in, or
exception(s) granted from, the training program(s) should be maintained. Training records
should include the following (as appropriate):
Education, experience, employment history, and most recent health evaluation
Training programs completed and qualification(s) achieved
Lists of questions asked and the examiners' overall evaluation of responses on oral
Correspondence relating to exceptions granted to training requirements (including
justification and approval)
Records of qualification for one-time-only special tests or operations
Attendance records for required training courses or sessions
Latest completed checklists, graded written examinations (with answers corrected as
necessary or examination keys) and operational evaluations used for qualification.
Some facilities may prefer to maintain a separate file of completed examinations with
answer keys for each individual, since inclusion of the examinations with the answer
key requires controlled access to training records to maintain examination security.
A historical record that documents initial qualification on each position qualified or
certified should be maintained as part of individual training records. For example, if an
individual initially qualified in 1986, the record should have the date and name of the
qualification entered into it. If more than one qualification is achieved and maintained, the
individual training record should contain documentation to that effect.
For presently held qualification(s), the completed examinations, checklists, operational
evaluations, etc., should be maintained on record. When an individual holds qualifications
on multiple positions, records that support current qualifications for each position should be
maintained. Duty area or task qualification should be documented using a similar method (for
facilities/positions that use duty area or task qualification instead of position qualification).
Shift supervisors should have access to qualification records, as necessary, to support the
assignment of work to qualified personnel.
Upon requalification, records that supported the previous qualification may be
removed from the record and replaced with the information documenting present
qualification. Superseded information should be handled in accordance with procedures
contained in DOE Order 1324.2A, "Records Disposition."