operational safety policies in a manner consistent with DOE Program
Office and Field Element expectations, relevant contract
requirements, and the contractor's Integrated Safety Management
System description. In defining the relationship between a Facility
Representative and contractor, the following points are emphasized:
a. The Facility Representative functions as a part of DOE line
management, and therefore should exercise authority consistent
with specific program and management guidance established by
the field element.
b. The Facility Representative is the primary point of contact for the
contractor to notify DOE of reportable occurrences as prescribed
in DOE M 231.1 -2.
c. The contractor is responsible for the safe and efficient operation
of the facility. The contractor is accountable to DOE to perform its
operations in a manner that ensures the safety and health of
personnel and protection of the environment. No Facility
Representative activity or inactivity can diminish the contractor's
d. The Facility Representative is responsible for determining that the
contractor is operating the facility in a safe and efficient manner,
consistent with the established safety expectations and
requirements. Facility Representatives fulfill this responsibility by
assessing the contractor's performance and discussing identified
deficiencies and corrective action with contractor management.
Field Element Managers should identify processes or procedures
within the field element for Facility Representatives to use to track
identified issues or discrepancies to satisfactory closure.
e. Although the Facility Representative identifies deficiencies, the
ultimate responsibility for identifying and correcting deficiencies
rests with the operating contractor. Field Element Managers
should ensure that the contractor does not rely solely on the
Facility Representative to identify or correct deficiencies.
f. Minor e vents or problems are frequently clues that indicate more
general problems in the contractor's organization, management,
personnel abilities, or practices. Therefore, attention to detail in
the identification and correction of minor problems can result in
significant improvements in the contractor's performance. When
corrective actions are called for, DOE line/program managers
should initiate formal action with the operating contractor.
Additionally, the Facility Representative should also provide input
to formal mechanisms such as confirmation of actions or orders, if
g. The Facility Representative shall adhere to certain rules of
conduct, or protocol, while performing assigned duties, including
the facility's approved conduct of operations procedures. Formal
protocols should be established to include the following: