Quantcast Unencumbered Access - std1063_20060024

 

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Facility Assessment Plans and Reports
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DOE-STD-1063-2006
a. Field Element Managers, or d esignee, should establish reporting
requirements, such as Facility Representative logs or assessment
reports, for each Facility Representative position. Field Element
Managers should establish guidance on the content of periodic or
special reports.
b. Field Element Managers should ensure that reporting does not
become an onerous task that unduly limits the oversight activities of
the Facility Representative. In order to facilitate a direct
communications link with senior contractor management, the Facility
Representative and DOE managers should meet with senior contractor
managers on a periodic basis to report the results of Facility
Representative assessments and to discuss trends and systemic
issues.
5.3
Unencumbered Access. Field Element Managers shall ensure that
Facility Representatives have independent and direct access to contractor
personnel, facilities, and records, as necessary, to carry out their assigned
responsibilities. Unencumbered and immediate access does not preclude
a Facility Representative from following industrial safety, emergency
action, radiation protection, safeguards and security, or operational
requirements and controls of the facility. Facility Representatives shall
adhere to these requirements and controls when discharging their duti es.
a. Field Element Managers shall ensure that Facility Representatives
have immediate unannounced access to every assigned facility,
consistent with necessary security and safety controls. Facility
Representatives shall maintain the proper clearances, training,
personal protective equipment, and physical qualifications for such
access.
b. Field Element Managers shall ensure that contractor management
affords the Facility Representative the opportunity to attend meetings,
training classes, operator certification boards/examinations, etc., that
contribute to the execution of the duties and responsibilities of the
Facility Representative.
c. Access to some contractor records may be limited as specified in the
contract between DOE and the contractor. For example, the contract
may include an item such as DEAR 970.5204-79 "Access to and
Ownership of Records" which sets forth certain categories of records
which may be considered to be the property of the contractor.
d. Due to safeguards and security requirements, Field Element Managers
may require that more than one properly trained and cleared individual
be present before access can be gained to some areas.
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