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Distribution of Draft Guide for Review and Comment.
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Guide for Operational Configuration Management Program - index
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Transmittal of the Final Guide


DOE-STD-1075-94
The meetings should be structured to encourage communication and constructive
recommendations for changes to ensure that the information provided in the guide is
appropriate, understandable, and effectively communicated. The meetings should
provide clarifying information for field and Headquarters individuals who are actively
involved in the review of the draft guide and should occur during the comment period
to allow the participants to read the proposed guide prior to the meetings and submit
comments afterwards. This timing is expected to result in more valuable feedback
being provided during the formal comment process.
6.5 Comments. The reviewers of the draft guide shall return any comments
to the person specified in the cover letter or memorandum, within the time period
specified in the letter or memorandum. Comments shall be returned through the
individuals listed on the distribution list transmitted with the draft guide for review
and comment. Comments returned shall identify the page and paragraph of the draft
guide to which the comment applies. The comments shall be identified as essential
or suggested. Essential comments are those which, if not addressed, would make
the document technically unacceptable to the organization. Comments which are
not specifically identified as "essential" will be considered to be "suggested." All
comments must be supported with detailed rationale and include suggested word
changes. Comments received after the suspense date will be held for the next
revision, unless it is possible to address them without affecting the timely approval of
the document.
The OPI shall develop and maintain a record of the recommendations received,
incorporated, or not used. The OPI shall provide feedback to each of the
commentors, either formally or informally, including the reasons for not accepting
any of the comments. The OPI should also maintain a record of the formal and
informal communications. Records of the comments, reasons for rejections, and
communications should be kept at least until the next substantial revision of the
guide is made (normally the sunset review specified below).
13


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