working group should be convened as early as practicable so that the group's
recommendations can be incorporated throughout the development process. To
expedite the process and reduce resource impacts, the OPI should consider using
the same working group for the guide as was used for the development of the
associated Rule, Order, Notice, Manual, Immediate Action Directive, or Regulatory
6.3 Distribution of Draft Guide for Review and Comment. Following
completion of the draft and the decision of the OPI that the draft is ready for formal
review and comment, the OPI shall contact the Directives System Manager to
establish the distribution list for review and comment. The distribution list will
normally include the Directives Points of Contact (both at DOE Headquarters and in
the field) for the affected DOE and contractor organizations. As a minimum, the OPI
shall distribute copies of the draft guide for review and comment according to the
Directives System Manager's list. The OPI shall distribute the draft guide with a
cover letter or memorandum that indicates the final date and recipient of the
comments. The comment period shall be no less than 60 days from the date of
distribution of the draft guide, unless specific relief is granted by the Directives
System Manager (the Directives System Manager may reduced the comment period
to 45 days when an expedited distribution system is established).
6.4 Field and Headquarters Participation. Comments from the Headquarters
and field working level are essential because guides will normally contain detailed
information on the implementation of requirements documents or Policies.
Therefore, when the draft guide has been distributed for review and comment, the
OPI should encourage field and Headquarters participation in the comment process.
Participation should include representatives from the affected DOE program and
field offices, management and operating contractors, and support contractors. Two
ways of ensuring this participation are to establish either a workshop with field and
Headquarters participation or a series of meetings in the field and Headquarters to
discuss the intent of the draft guide with individuals who will be directly impacted by
the proposed guide.