Radiological Control Records
PART 7 Records Management
A combination of media may be used for a comprehensive records system. All records should be stored in a manner that
ensures their integrity, retrievability, and security and, unless otherwise specified, shall be retained until final disposition
is authorized by DOE [see 835.701(b)].
Records may be microfilmed provided the resulting film copy is capable of producing a clear, legible copy after storage for
the specified period. The following controls should be administered:
Verification that the resultant copy is legible
Confirmation that printed sides are copied
Periodic quality audits of the final filme d copy.
773 Computerization of Records
Records may be transferred to magnetic storage media provided certain precautions are taken to ensure that the
information is maintained in a retrievable configuration.
Controls for the use and handling of magnetic storage media should include the following:
A master index of documents on the magnetic storage medium
A program to ensure back-up and retrievability of information
Quality control during data entry and analysis
An index identifying s oftware applications used in conjunction with the data
Software validation and verification
Periodic quality audits of software
Prevention of unauthorized manipulation of data
Assurance that previously stored information is retrievable and useable after system modifications.
Optical disks may be used to archive records if the optical disks satisfy the following:
A reliable system to prevent overwriting or erasure of records
Software and user controls consistent with Article 773.2
Manufacturer recommendations relating to software control, disk life expectancy, environmental storage
conditions, and maintenance incorporated into policies and procedures
Quality controls on the copying and imaging processes consistent with Article 772.