Action Tracking/Closure Methodology

DOE-STD-3006-95

both the Contractor and DOE ORR findings. The action plan should be discussed in the closeout

meeting and should contain the following elements:

a. The finding, as written in the report submitted by the ORR team, and whether the finding is a

prestart or post-start finding.

b. A detailed proposed action plan for addressing the deficiencies identified in that finding. The

proposed action plan should provide evaluation of any overall programmatic deficiencies or root

causes related to a specific finding which may lead to further similar occurrences and include actions

addressing such deficiencies or root causes. For prestart findings in the DOE ORR, DOE must

approve the contractor's proposed corrective action plan.

c. The proposed dates by which the action elements will be completed. If the corrective actions for a

finding are phased, then the dates for each phase should be detailed.

d. If it is a post-start finding, a description of the risks and mitigating actions, if any, to be taken

during the interim which will reduce the risks associated with the finding to an acceptable level before

final correction. Include justification that the activity can proceed with acceptable risk. DOE line

management shall verify that the corrective action plan has been entered into the appropriate quality

program issue management system.

5.7.3 Action Tracking/Closure Methodology. Monitoring and verification of satisfactory closure

of prestart findings from both the Contractor and DOE ORRs is a management responsibility. The

ORR team leader and team members may be required to assist in the verification or adequate resolution

of prestart findings. DOE 0 425.1 defines elements of the required process to close ORR prestart

findings. This is accomplished by development of a closure package that is reviewed and certified by

the facility management and further reviewed by DOE management for findings from the DOE ORR.

These procedures should be documented either in a facility wide requirement or within the individual

ORR Implementation Plan. Closure packages should contain the following information:

a. The finding, written verbatim from the original report, and identifying the finding as a prestart or

post-start finding.