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DOE-STD-4001-2000
C1. CHAPTER 1: GENERAL INFORMATION
C1.1. Purpose
This Standard establishes the recommended method for meeting the functional requirements of
the laws and regulations pertaining to managing records using Electronic Records Management
Application (RMA) software.  This Standard will be used by DOE Components in the
implementation of their records management programs. This standard describes the minimum
records management requirements that must be met in accordance with 44 U.S.C. 2902,
reference 1.a, and guidance and implementing regulations promulgated by the National Archives
and Records Administration (NARA). The Federal statute, regulation or other authoritative source
that an RMA requirement is traced back to is referenced in bold. In this document, the word
"shall" identifies mandatory system standards. The word "should" identifies design objectives
that are desirable, but not mandatory.
C1.2. Limitations
This Standard addresses a minimum set of baseline functional requirements that are applicable
to all RMAs regardless of organizational and site-specific implementations. For the RMA to comply
with this Standard, these minimum requirements must be met. Certification by the Defense
Information Systems Agency's Joint Interoperability Test Command that the RMA is in compliance
with the DoD's standard DOD 5015.2 STD also establishes compliance with this Standard.
However, additional requirements such as the management and protection of records containing
information classified in the interests of national security, the capability to label Privacy Act data
and data exempt from release under the Freedom of Information Act (FOIA), and the features
described as optional in Chapter 3 of this Standard, may be specified by using organizations to
satisfy their site-specific needs. These requirements will be addressed in a later version of this
Standard. Additionally, future versions of this Standard will address the incorporation of standard
data elements.
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