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DOE-STD-4001-2000
C2. CHAPTER 2: MANDATORY REQUIREMENTS
C2.1 GENERAL REQUIREMENTS
C2.1.1. Managing Records. RMAs shall manage records regardless of storage media
or other characteristics. (44 U.S.C. 3103, 41 CFR 201-9, and 36 CFR 1222.10, references 1.d,
2.u, and 2.b)
C2.1.2.  Accommodating Year 2000 and Twenty-First Century Dates.  RMAs shall
correctly accommodate and process information containing the year 2000 and beyond as well as
dates in the current and previous centuries. (FIPS 4-2, "Representation for Calendar Date for
Information Interchange," reference 3.a) The capability shall include, but not be limited to, date
data century recognition, calculations, and logic that accommodate same century and multi-century
formulas and date values, and date data interface values that reflect the century. In addition, leap
year calculations shall be accommodated (i.e. 1900 is not a leap year, 2000 is a leap year).
C2.1.3.  Implementing Standard Data.  RMAs shall allow for the implementation of
standardized data in accordance with DOE Order 200.1, "Information Management Program" and
DOE Guide 200.1-1, "Software Engineering Methodology" (references 4.a and 4.b). When
selecting commercial-off-the-shelf (COTS) products to support RMA requirements, selection criteria
should include the feasibility and capability of the COTS to implement and maintain DOE data
standards.
C2.2. DETAILED REQUIREMENTS
C2.2.1. Implementing File Plans
C2.2.1.1. RMAs shall provide the capability for only authorized individuals to create,
add, edit, and delete record categories, files and their codes. Each file or category code shall be
linked to its associated file or category and to its higher-level category code(s). (44 U.S.C. 3303,
36 CFR 1222.50, and 36 CFR 1228.24, references 1.g, 2.d, and 2.e)
C2.2.1.2. RMAs shall provide the capability for only authorized individuals to create,
add, edit, and delete disposition instructions and their associated codes. Each disposition code
shall be linked to its associated disposition instruction. (44 U.S.C. 3303, 41 CFR 201-9, 36 CFR
1222.50, and 36 CFR 1228.24, references 1.g, 2.u, 2.d, and 2.e)
C2.2.1.3. RMAs shall provide authorized individuals with the capability to assign the
following data when generating the file plan:
C2.2.1.3.1.
Record Category Name.
C2.2.1.3.2.
Record Category Code.
C2.2.1.3.3.
Record Category Description.
C2.2.1.3.4.
Disposition Authority.
C2.2.1.3.5.
Vital Record Indicator.
(36 CFR 1236.20, reference 2.s)
C2.2.1.3.6.
Disposition Instruction Name.
C2.2.1.3.7.
Disposition Instruction Code.
2


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