Daily Meetings with Activity Management

DOE-EM-STD-5505-96

later than the daily team meeting.

During the discussion by each team member, the team leader should take notes summarizing

leads, findings, and concerns. The information could be recorded using a flip chart or overhead

transparency, to allow the team leader to track the resolution of each item as the assessment

progresses. This record also provides the team leader with a list of topics to be discussed with

activity management, normally accomplished by a separate daily meeting between the team leader

and the managers of the activity.

5.9.1 Daily Meetings with Activity Management. The management of the activity should be

provided with periodic information regarding the status of the assessment, findings, and areas in

which management attention could facilitate the conduct of the assessment. The team leader can

either allow contractor management to attend the daily assessment team meeting or can meet

separately with contractor management immediately following the daily team meeting. Any safety

issues that require corrective action should be communicated immediately to activity management.

Open communication is imperative. Feedback from the activity can prevent inaccuracies from

being included in the findings. The most effective way to resolve misunderstandings is to

promptly contact the management of the activity and request their assistance. This request should

be made by the team leader. By coordinating all communication with activity management

through the team leader, the team leader is in a position to monitor the assessment and ensure it

progresses smoothly.

5.10 Findings and Concerns. The end product of the assessment process is the identification

and reporting of findings and concerns. The assessment report provides activity management with

areas for improvement, as reported through these concerns. Findings and concerns are defined as

follows: