Archive Lessons Learned Information

DOE-STD-7501-99

6.3

Archive Lessons Learned Information

Stored lessons learned information should be periodically reviewed for usefulness. Information that

is no longer pertinent to organizational activities should be eliminated or archived in accordance

with organizational policies and procedures. However, organizations should have a deliberative

process for making such determinations. That process should address the future value of the

information at the local and DOE-wide levels. It is important to consider that information that no

longer seems to have current operational value may have value for facility disposition or creation of

historical records. Lessons learned information that may be considered for archiving or deletion

includes:

Experiences related to components or systems no longer used at a site or facility.

Information that relates to a previous site or facility mission (e.g., operations rather

than environmental cleanup).

Experiences related to procedures or standards that are no longer used.

Information that has been incorporated into DOE doctrine or has otherwise become

a requirement through an existing order, code, standard, or regulation.

Feed Back

6.4

One of the best motivators for creating and using lessons learned is a success story where

information in a lesson was instrumental in saving time or money, preventing a problem, or

improving a design or process. Feed back from users can also help improve the quality, usability,

or timeliness of the lessons learned process. Users should provide feed back to lesson originators

to help improve the process, and share successes with both originators and the DOE Lessons

Learned Lead Office (EH).