Adequate coverage for DOE facilities.

DOE-STD-1063-2000

What continuing training is conducted for Facility Representatives? Does it

cover topics germane to FacRep duties and responsibilities?

2. Adequate coverage for DOE facilities.

Is FacRep Staffing in accordance with this standard? If not, is a written

agreement with the Program Office in place?

What is done to recruit and hire satisfactory candidates to fill known or

projected FacRep vacancies? Are sufficient numbers of FacRep candidates

undergoing qualification to fill known or projected FacRep vacancies? Is

there a FacRep "pipeline" to train new FacRep candidates?

How long have current FacRep vacancies existed?

What is the trend of the reported time spent in the facility and time

performing oversight?

What methods are used by the Field Element to ensure that adequate facility

coverage is maintained by qualified FacRep during periods of leave, attrition,

or downsizing?

3. Effective relationships with the Contractor.

Do FacReps actually have unencumbered access and "Stop Work" authority to

their assigned facilities? Has this been communicated formally to the

contractor?

Has "Stop Work" authority been exercised? Was it appropriate? Was it

effective? Are there occasions when it was appropriate for Facility

Representatives to exercise "Stop Work" authority, but it was not used?

What is the effectiveness of the FacReps as verified by observing selected

qualified personnel who are monitoring training, operations, or maintenance

evolutions?

Are reviews of occurrence reports accomplished in a timely manner while

ensuring that the root cause has been determined and effective action

proposed?

Do FacReps accomplish facility assessments, surveillances and audits as

scheduled and are the findings meaningful and consistent with facility

performance? Do assessments limit the amount of time the FacRep can

spend on day-to-day facility oversight?

How effective is the process for correcting deficiencies when comparing

reported dates against the completed action dates? Have all completed

actions actually been performed?

How is tracking, follow-up, and closure of FacRep findings performed? Is

there follow-up on issues informally identified by the FacRep?

How effective is the documentation of FacRep activities (e.g., reports, log

keeping)?

B-3