Selection and Recruitment

DOE-STD-1063-2000

identification and correction of minor problems can result in significant

improvements in the contractor's performance. When corrective

actions are called for, DOE line/program managers should initiate

formal action with the operating contractor. Additionally, the Facility

Representative should also provide input to formal mechanisms such

as confirmation of actions or orders, if necessary.

f. The Facility Representative shall adhere to certain rules of conduct, or

protocol, while performing assigned duties, including the facility's

approved conduct of operations procedures. The Field Element

Manager should establish for Facility Representatives a formal protocol

that includes the following:

1. Facility Representatives should avoid interrupting operators in their

work. The Facility Representative should wait for opportune times

to deal with facility operators. If the Facility Representative is

observing operations or activities, the Facility Representative should

perform observations unobtrusively. Operators carry the true

burden of safety, and a diversion from their duties could adversely

affect plant operations.

2. The Facility Representative should maintain frequent contact with

facility management. When Facility Representatives observe

something that raises a safety concern, they should discuss their

concerns with the facility management. If the contractor response

is deemed unsatisfactory, the Facility Representative should discuss

the concern with DOE line management for appropriate action.

3. Facility Representatives should use established chains of command

for all requests for action, except when exercising "Stop Work"

authority.

4. Facility Representatives shall keep a record of their activities and

observations. Facility Representatives should periodically review

their records to determine if a systemic or recurring problem exists

with contractor activities at one or more facilities. This record is

subject to review in audits or appraisals and may be used by the

Field Element Manager as a source of information for the contractor

evaluation process.

5.8

Selection and Recruitment. Field Element Managers should develop

position descriptions and vacancy announcements that reflect the

requirements of this standard. Several mechanisms available to assist

field elements in the recruitment of high quality candidates necessary for

their program are identified in the DOE G 426.1-1, Recruiting, Hiring, and