Acquisition - doe-hdbk-1139-1-2000

DOE-HDBK-1139/1-2000

Change Notice No. 1

2.2 Acquisition

Acquisition includes approval, procurement, onsite makeup and mixtures of

chemicals, individuals/organizations bringing chemicals onsite, and any other

mechanism by which sites acquire chemicals. Acquisition management arranges

for the procurement of needed chemicals after work planning, an approved hazard

analysis, and life cycle analysis. In other words, effective acquisition management

addresses options for eliminating or substituting less toxic chemicals, assessing the

feasibility of controlling the associated hazards, and assessing the costs involved in

the safe disposal of chemicals. Ultimately, acquisition management should lead to

the identification of chemical substances that can be used in a safe, non-polluting

manner.

Managers, scientists, and supervisors consider a number of factors during the work

planning and acquisition of chemicals, including:

Need for the chemical;

Hazards of the chemical;

Use of non-hazardous or less hazardous substitutes when appropriate;

Justifiable quantities;

Use of available excess chemicals in lieu of new purchases;

Stability/shelf life/legacy hazards;

Suitability of storage facilities;

Availability of an appropriate safe and environmentally acceptable means for

the final disposition of environmentally sensitive chemicals, products, and by-

products;

Waste minimization and pollution prevention, e.g., use of micro scale vs. macro

scale chemistry;

Required safety documentation [e.g., material safety data sheet (MSDS)]; and

Input of chemical information into the site chemical management tracking

system.

Excess chemicals from within a site's inventory, as well from other sites, should be

considered as the primary source of supply. Electronic procurement systems that