Appendix 5: Pre-Visit Schedule

DOE-HDBK-3012-2003

APPENDIX 5: PRE-VISIT SCHEDULE

NAME OF FACILITY

Activity

Date

Participants

Site Access

Month, Day, Year

Full ORR Team

Pre-visit Start

Month, Day, Year

Full ORR Team

Site Management

Orientation

Month, Day, Year* (a.m.)

Full ORR Team

Meeting (1)

ORR TL Presentation (2)

Month, Day, Year* (a.m.)

Full ORR Team

Site Management

Counterpart Meeting (3)

Month, Day, Year* (p.m.)

Site Counterparts

Full ORR Team

Site/Facility Training and

Month, Day, Year* (p.m.)

Full ORR Team

Processing (4)

Facility/Process

Month, Day, Year*

Full ORR Team

Walkthrough

Pre-visit End

Month, Day, Year

Full ORR Team

*Site to specify times and locations.

(1) Orientation Meeting - The goal is to receive from the site an overview of the site activities in progress

and any special operating guidance required for the ORR team members. Include in the presentation: all

safety and security briefs to ensure ready access, overviews of the organizational structure, document

hierarchy, assessment activities, occurrence reporting and tracking, training organization, lessons learned

programs, and any other desired elements (approximate time: 2 hours).

(2) Team Leader ORR Presentation - The Team Leader will make a short presentation on the ORR scope

and process to the site (approximate time: 30 minutes).

(3) Counterpart Meeting - Each ORR team member or functional area is assigned a site counterpart. This

meeting provides an introduction of the site counterparts to the team (approximate time: 1-2 hours).

(4) Site/Facility Training and Processing - The goal is to receive from the site the training and processing

(e.g., respirator training and fitting) so as to permit all team members ready access to the site/facility

during the ORR.