Purpose and Scope - doe-hdbk-3012-20030007

DOE-HDBK-3012-2003

1.0 PURPOSE AND SCOPE

This guidance provides instructions, explanations and examples for the performance of all phases of an

Operational Readiness Review (ORR). Details pertinent to the Team Leader, Team Members, and

Review Coordinator are outlined. Appendices contain sample forms and correspondence, which are

typically used to initiate and perform the ORR.

2.0 APPLICABILITY

The document is written to be useful to both Contractor and DOE ORR Teams and Team Leaders. The

handbook is written to include considerations that result when the Team Leader or members travel to a

remote location. The specific actions that are the result of traveling to the site will not be required for

those individuals who are from the site. The handbook is also useful for Team Leaders of Readiness

Assessments (RAs) conducted in accordance with requirements of DOE O 425.1C. Lessons learned,

which are promulgated with this handbook, will benefit any line manager, particularly those preparing a

facility or process for startup or restart.

There are many challenges to leading an ORR or RA. The planning, selection of the review team, and

development of the Implementation Plan are the most difficult.

3.0 PLANNING AN ORR

3.1 ESTABLISH A TIME LINE

The following guidance is idealized, but neglecting any component of the preparation will complicate the

conduct of the remaining phases, and frustrate the review team in its efforts to be efficient and effective.

An Operational Readiness Review begins long before the conduct of the review at the identified site,

facility, or process. Once selected, the Team Leader has the responsibility for all aspects of the review.

The following list gives the Team Leader an idea of the time line he/she will need to be aware of and

ultimately manage to ensure a successful Operational Readiness Review.

1. The Startup Notification Report identifies the startup facility or activity and is initiated one year

prior to the ORR. It is the first step in the review planning process and establishes the

DOE/Contractor agreement regarding the startup review approach, including the Approval

Authority.

2. The Plan-of-Action (POA) is developed by the Contractor and DOE (a separate POA is prepared

for the DOE and the Contractor ORR) approximately six months before the conduct of the ORR

and provides the Authorization Authority=s (line management) expectations regarding the

breadth and scope of the ORR. The Team Leader is identified and prerequisites for startup

readiness are defined.

3. A Contractor Line Management Self-Assessment should be conducted prior to the Contractor

ORR giving the facility or activity=s line manager the confidence of readiness to operate safely.

It should be conducted by the facility/activity's management, should review Core Requirements

and prerequisites, should validate completed processes (reducing rework), and conclude with an

integrated wrap-up. The Management Self-Assessment should be completed and issues resolved

prior to starting the Contractor ORR.