Team Leader Responsibilities - doe-hdbk-3012-20030021

DOE-HDBK-3012-2003

4.4.1.2 Review Coordinator Responsibilities

Assist the Team Leader in preparing the closeout briefing.

Make arrangements for the site to mail information that was brought with the ORR team or

collected during the review to the team members. This package should be sent on the day of the

closeout meeting.

Make copies of Forms 1 and 2 for dissemination to site management.

4.4.1.3 Team Member Responsibilities

All team members who remain on site should attend the closeout meeting and be prepared to participate

in the exit briefing or answer questions regarding their findings should the Team Leader request their

support or participation. If team members will present portions of the exit briefing, they should prepare

presentation materials for review and acceptance by the team leader prior to the closeout meeting.

5.0 POST ORR

5.1 THE FINAL REPORT

5.1.1 RESPONSIBILITIES

5.1.1.1 Team Leader Responsibilities

The final report should be completed with all signatures prior to leaving the site. As noted above, it may

be appropriate to delay the final Team Leader approval signature for up to a week to permit a final factual

accuracy review of the entire report by the site. The Senior Adviser, if applicable, should review and

concur with the final report before it is issued. The Team Leader approves the ORR report and submits it

to the Authorization Authority, or the senior contractor manager who directed the start of the ORR.

The final report should be sent to the Authorization Authority or senior contractor manager with copies to

the applicable line managers, program office, operations and/or site office, and EH. The Authorization

Authority or senior contractor line management should accomplish additional distribution.

Ensure each team member has signed the final report indicating his/her concurrence with the

conclusions of the ORR in his/her area of responsibility or review. If a team member has a dissenting

opinion, refer to DOE-STD-3006-2000, Planning and Conduct of Operational Readiness Reviews, for

guidance.

Detailed guidance for the preparation of the final report is contained in sections 5.5, 5.6, 5.8, and 5.9.3 of

the ORR Standard.

Ensure that all ORR files that may be needed in the future are maintained in one location as determined

by the line management and site procedures.

The completion of the ORR and the finalizing of the report do not signify the end of the ORR process.

Several actions may require the participation of the Team Leader including briefings, interpretations and

possible defense of findings, and if requested by line management, review of action plans, and review of

finding closure plans. Additional guidance can be found in section 5.7 of the ORR Standard.

5.1.1.2 Team Member Responsibilities

Team members may be called upon to assist the Team Leader in several ways including briefings, finding

interpretation, review of action plans, or review of finding closure. The Team Leader will notify team