Developing Efficient Configuration Management Processes

DOE-STD-1073-2003

Configuration Management

5.1.5 Developing Efficient Configuration Management Processes

The change control process should be efficient to ensure that it is used effectively. Forms

and procedures should be easy to use and understand, particularly as the change control

process will need to be used by individuals from a number of organizations with varied

backgrounds and experience. To be effective, forms and procedures should:

facilitate complete and timely change identification and control,

be easy to use and encourage participants to use them, and

provide for management tracking and reporting.

5.2

Documenting Proposed Changes

5.2.1 Documenting Proposed Changes

The change control process must include provisions for the initiator of the proposed

change to document the proposed change including:

a unique identifier for the proposed change

a description of the proposed change sufficient to support technical and

management reviews prior to approval;

the name and organization of the requester;

a description of the potentially affected SSCs;

the reason for the proposed change;

a list of the alternative solutions considered and the results;

the date by which the decision about the change needs to be completed to

facilitate timely implementation or to allow implementation to occur concurrent

with other activities, such as a planned maintenance shutdown;

constraints; and

any other information needed to review, track, approve, or process the proposed

change.

Appendix E contains a sample change request.

5.2.2 Using Change Control Packages

The design authority should prepare a change control package consistent with the design

process and controls for the proposed change. The change request should be verified to

be accurate and appended to the change control package. The change control package

should also include drawings, analysis, procedures, instructions and other documents

needed to properly assess, implement, verify, and validate the proposed change. If a

work control document is being used to initiate the change, it should be included in the

change control package.

5-5