Key Personnel - est55030027

DOE-EM-STD-5503-94

2.0. KEY PERSONNEL

2.1. BACKGROUND

This chapter provides guidance to assist in the preparation of the Key Personnel portion of the

site-specific HASP. In this section, the HASP should:

Identify an individual who has the authority to direct all activities;

Identify the other personnel needed for the project and assign their general functions and

responsibilities;

Show lines of authority, responsibility, and means of contact; and

Identify the interface with the response community.

2.2. ORGANIZATIONAL STRUCTURE

The HASP should specifically identify the names and organizational relationships among the

DOE, contractor, and subcontractor key personnel, such as the Project Manager, Field Team

Leader, and Site Safety and Health Officer (SSHO). Designated alternates for the key personnel,

responsibilities, lines of authority, methods of communication, and an organizational structure

should be identified. If specific key job responsibilities listed in this chapter are not needed, or

more than one function is to be performed by a person, those responsibilities should be addressed

in the HASP.

During the first stages of planning, an organizational structure that supports the overall objectives

of the project should be developed. An explanation of the structure including the chain of

command and overall responsibilities of supervisors and employees in carrying out the health and

safety program should be included in the HASP. An organizational chart should be developed

depicting the structure and identifying all key personnel and other onsite and offsite personnel (see

Figure 2-1). The chart should be placed in a central location, and included in the HASP. At a

minimum, the organizational chart should include the Project Manager, the SSHO, the Field Team

Leader, the Command Post Supervisor, the Decontamination Station Officer(s), site security, and

the specialty team. In addition, it is recommended that a list of DOE and contractor personnel

and a list of offsite organizations (see Figure 2-2) to be contacted in the event of an emergency be

included with the organizational chart.

As the project progresses, it may be necessary to modify some organizational aspects, such as

personnel responsibilities and authorities, so that individual tasks can be performed as efficiently

and safely as possible. Any changes to the overall organizational structure should be recorded in

the appropriate sections of the HASP that are developed for individual phases or tasks. These

specific changes should be communicated to all parties involved.

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