Initial Team Meeting

DOE-HDBK-3012-96

which might be necessary to allow for access to the facility during the ORR.

Develop their Evolution and Interview List(s) to be provided to the site so they

can plan and schedule events and personnel availability.

Meet with their counterpart and develop a methodology for completing their

assigned criteria.

Expect and plan to be in regular communication with the site-appointed

counterparts as they will provide the best source of site specific information and

access available to the team member.

Complete any required reading of documents that cannot be accomplished

readily elsewhere, e.g. classified documents.

Provide proposed CRAD changes to the TL before the end of the previsit for

inclusion in the Implementation Plan.

Initial Team Meeting: The following specific items are suggested for discussion.

Define the ORR team's relationship with the site. The ORR is conducted to verify

the site's readiness to safely conduct operations.

Emphasize that the ORR inspection is an arduous and time consuming process for

which team members are expected to provide their complete and undivided

attention.

Establish that the TL is responsible for all aspects of the inspection.

Define the expected schedule for the ORR, including the time frame for submission

of all deliverables (see Appendix 9).

Explain the need for and use of the various forms:

- Assessment Forms (Form 1s) are used to document the methods and actions taken

in the criteria evaluation process. Additional guidance is provided in Appendix 4 of

the ORR Standard and Appendix 10 of this document.

- Deficiency Forms (Form 2s) are used to document the findings uncovered during

the criteria evaluation process. Findings are to be documented (i.e., a Form 2

drafted) as soon as there is reasonable evidence to substantiate a finding. This

allows the TL to present site management a daily briefing of emerging issues and

allows the site to better facilitate the finding validation process. Additional guidance

is provided in Appendix 4 of the ORR Standard and Appendix 10 of this document.

Provide administrative information such as area phone numbers, dining locations,