Program Records - hdbk10020039

DOE-HDBK-1002-96

11. PROGRAM RECORDS

Auditable records of each individual's participation and performance or exception(s) granted

from the training program(s) should be maintained. Individual training records should include

the following (as appropriate):

Verified education, experience, employment history, and most recent health evaluation

summary

Training programs completed and qualification(s) achieved

Latest completed checklists, graded written examinations (with answers corrected as

necessary or examination keys) and operational evaluations used for qualification (this

requires controlled access to training records to maintain examination security)

Lists of questions asked and the examiner's overall evaluation of responses on oral

examinations

Correspondence relating to exceptions granted to training requirements (including

justification and approval)

Records of qualification for one-time-only special tests or operations

Attendance records for required training courses or sessions.

A historical record that documents initial qualification on each position should be maintained

as part of individual training records. For example, if an operator initially qualified in 1986, the

record should have the date and name of the qualification entered into it. If more than one

qualification is achieved and maintained, the individual training record should contain

documentation to that effect.

For presently held qualification(s), the completed examinations, checklists, operational

evaluations, etc., should be maintained in the record. (Some facilities may prefer to maintain

a separate file of completed examinations with answer keys for each individual.) When an

individual holds qualification for multiple positions, records that support current qualifications

for each position should be maintained. Duty area or task qualification should be documented

using a similar method (for facilities that use duty area or task qualification instead of position

qualification). Functional supervisors should have access to qualification records, as

necessary, to support the assignment of work to qualified personnel.