Training Records - hdbk1115980039

DOE-HDBK-1115-98

8. TRAINING RECORDS

Auditable records of each individual's participation and performance in or exception(s) granted

from the training program(s) should be maintained. Training records should include the

following (as appropriate):

Education, experience, employment history, and most recent health evaluation

summary

Training programs completed and qualification(s) achieved

Lists of questions asked and the examiners' overall evaluation of responses on oral

examinations

Correspondence relating to exceptions granted to training requirements (including

justification and approval)

Records of qualification for one-time-only special tests or operations

Attendance records for required training courses or sessions

Latest completed checklists, graded written examinations (with answers corrected as

necessary or examination keys) and operational evaluations used for qualification.

Some facilities may prefer to maintain a separate file of completed examinations with

answer keys for each individual, since inclusion of the examinations with the answer

key requires controlled access to training records to maintain examination security.

A historical record that documents initial qualifications on each position qualified should be

maintained as part of individual training records. For example, if an individual initially qualified

in 1986, the record should have the date and name of the qualification entered into it. If more

than one qualification is achieved and maintained, the individual training record should contain

documentation to that effect.

For presently held qualification(s), the completed examinations, checklists, operational

evaluations, etc., should be maintained on record. When an individual holds qualification on

multiple positions, records that support current qualifications for each position should be

maintained. Duty area or task qualification should be documented using a similar method (for

facilities/positions that use duty area or task qualification instead of position qualification).

Upon requalification, records that supported the previous qualification may be removed from

the record and replaced with the information documenting present qualification. Superseded

information should be handled in accordance with procedures contained in applicable DOE

Orders.