Program Records - hdbk1117990023

DOE-HDBK-1117-99

5. PROGRAM RECORDS

Auditable records of each individual's participation and performance in or exception(s) granted

from the training program(s) should be maintained. Individual training records should include

the following (as appropriate):

Verified education, experience, employment history; also, most recent health evaluation

summary

Training programs completed and qualification(s) achieved

Latest completed checklists, graded written examinations (with answers corrected as

necessary or with examination keys). This requires controlled access to training records to

maintain examination security

Correspondence relating to exceptions granted to training requirements, including

Records of qualification for one-time-only special tests or operations

Attendance records for required training courses or sessions.

A historical record that documents initial qualification on each position qualified should be

maintained as part of the individual's training records. For example, if an individual initially

qualified in 1986, the record should have the date and name of the qualification entered into it.

If more than one qualification is achieved and maintained, the individual training record should

contain documentation to that effect.

For presently held qualification(s), the completed examinations, checklists, operational

evaluations, etc., should be maintained in the record. (Some facilities may prefer to maintain a

separate file of completed examinations with answer keys for each individual.)

Upon requalification, records that supported the previous qualification may be removed from the

record and replaced with the information documenting present qualification. Superseded

information should be handled in accordance with procedures contained in DOE Order 200.1,

Information Management Program.

In addition, records of training programs (which should include an audit trail documenting the

development of and modifications to each program) and evaluations of the effectiveness of

those programs should also be maintained. This is especially true of the Maintenance

Supervisor Training program where there may be exceptions to training during the supervisor's

qualification.