Records - hdbk1118990029

DOE-HDBK-1118-99

7. RECORDS

Auditable records of an individual's participation and performance in, or exception(s) granted

from, the training program(s) should be maintained. Individual training records should include

the following (as appropriate):

Verified education, experience, employment history, and most recent health evaluation

summary

Training completed and qualification(s) achieved

Latest completed checklists, graded written examinations (with answers corrected as

necessary or examination keys) and operational evaluations used for qualification (this

requires controlled access to training records to maintain examination security)

Lists of questions asked and the examiners' overall evaluation of responses on oral

examinations

Correspondence relating to exceptions granted to training requirements (including

justification and approval)

Records of qualification for one-time-only special tests or operations

Attendance records for continuing training courses or sessions.

A historical record that documents initial qualifications on each position qualified should be

maintained as part of individual training records. For example, if an individual initially qualified

in 1986, the record should have the date and name of the qualification. If more than one

qualification is achieved and maintained, the individual training record should contain

documentation to that effect.

For current qualification(s), the checklists, operational evaluations, graded written

examinations (with answers corrected as necessary) etc., should be maintained in the record.

Some facilities may prefer to maintain a separate file of completed examinations with answer

keys for an employee. When an individual holds qualification on multiple positions, records

that support current qualifications for each position should be maintained. Duty area or task

qualification should be documented using a similar method (for facilities/positions that use duty

area or task qualification instead of position qualification). Functional supervisors should have

access to qualification records, as necessary, to support the assignment of work to qualified

personnel.