Audiences for Documentation cont'd

DOE-HDBK-1148-2002

management, contracting, and legal personnel (both DOE and contractor) who may

need to establish and monitor compliance with contract requirements;

individuals performing the N&S Process, particularly the Convened Group;

inspection, enforcement, and legal personnel from the site, the cognizant DOE

Operations Office, or DOE Headquarters who may need to review compliance with the

WSS set and adherence to the Process;

Stakeholders and Interested Parties, including federal, state and local regulatory

authorities with legally assigned interests in the work for which the N&S Process was

performed; and

Confirmation Team members and Approval Authorities who will judge the adequacy and

feasibility of the WSS set.

It is intended that the performance of the N&S Process will be progressively documented as it is

performed and that a report will be developed that documents the basis for the identification of

the work, the identification of the hazards, and the development of the selected set of

standards. The final report should be made available to the public. The report may need to be

reviewed for security and business proprietary concerns before being released.

Process documentation should be prepared to be understood by objective and reasonably

informed individuals knowledgeable of technical and management safety practices. The

substance of Process documentation is to establish that the N&S Process has been applied

with fidelity to produce an appropriate WSS set that is feasible to implement. Most items of

documentation will need to serve multiple audiences, perhaps with markedly different interests

and backgrounds. Some may desire information in greater detail. Detailed backup information

progressively maintained as the N&S Process is performed can be used to augment the report

for audiences who need additional detail.

Process documentation justifies the sufficiency of the outputs in a positive sense, by

demonstrating that the Process was applied with fidelity. No rationale or justification is needed